GP Survey 2023: We are very pleased to have been rated as second highest in Poole overall and thank all of our staff for their hard work and commitment https://www.dorsetecho.co.uk/news/23685141.dorsets-best-worst-gp-practices-rated-survey/
Data controller: Poole Town Surgery
Data protection officer: Dorset ICB
As part of any recruitment process, the practice collects and processes personal data relating to job applicants and is committed to being transparent about how it collects and uses that data in line with data protection legislation.
What information does the practice collect?
The practice collects a range of information about each job applicant. This includes:
The practice collects this information in a variety of ways, such as:
The practice will also collect personal data about you from third parties, such as:
Data will be stored in a range of different places, including:
Why does the practice process personal data?
The practice needs to process data to take steps at each job applicant’s request prior to entering into a contract with them. It also needs to process their data to enter into a contract with them.
The practice needs to process data to ensure that it complies with its legal obligations such as being required to check a successful applicant’s eligibility to work in the UK before employment starts.
The practice has a legitimate interest in processing personal data during the recruitment process and for keeping records of the process. Processing data from job applicants allows the practice to:
Where the practice relies on legitimate interests as a reason for processing data, it will consider whether or not those interests are overridden by the rights and freedoms of applicants, employees or workers.
The practice will process health information if it needs to make reasonable adjustments to the recruitment process for candidates who have a disability. This is to carry out its obligations and exercise specific rights in relation to employment. Where the practice processes other special categories of data, such as information about ethnic origin, sexual orientation, health or religion or belief, this is for equal opportunities monitoring purposes.
The practice is obliged to seek information about criminal convictions and offences in line with NHS Employers guidelines on criminal records checks, which you can read at: http://www.nhsemployers.org/your-workforce/recruit/employment-checks/criminal-record-check.
Who has access to data?
Information about each job applicant will be shared internally for the purposes of the recruitment exercise. This includes:
The practice will not share job applicants’ data with third parties, unless their applications for employment are successful and they are given an offer of employment. The practice will then share their data with former employers to obtain references for you, employment background check providers to obtain necessary background checks, the Disclosure and Barring Service to obtain necessary criminal records checks and any other organisations/people whose input is necessary for the offer of employment.
The practice will not transfer your data outside the European Economic Area unless absolutely necessary.
How does the practice protect data?
The practice takes the security of job applicants’ data seriously. Internal policies and controls are in place to ensure that their data is not lost, accidentally destroyed, misused or disclosed, and is not accessed except by our employees in the proper performance of their duties.
For how long does the practice keep data?
If a job applicant’s application for employment is unsuccessful, the practice will hold their data on file for no longer than twelve months after the end of the relevant recruitment process. At the end of that period, their data is deleted or destroyed.
If a job applicant’s application for employment is successful, personal data gathered during the recruitment process will be transferred to their personnel file and retained during their employment. The periods for which their data will be held will be provided to them in a new privacy notice.
Job applicants’ rights
As a data subject, each job applicant has a number of rights. They can:
If a job applicant would like to exercise any of these rights, they can contact Sara Green, Practice Manager.
If a job applicant believes that the practice has not complied with their data protection rights, they can complain to the Information Commissioner.
What if job applicants do not provide personal data?
Job applicants are under no statutory or contractual obligation to provide data to the practice during the recruitment process. However, if they do not provide the information, the practice may not be able to process their application properly or at all.
The practice does not